Privacy Policy (Windows)

# Privacy Policy for Employee Scheduler (Windows)

**Effective date:** November 13, 2026  

**Last updated:** November 13, 2026

AaX Software ("AaX Software," "we," "us," or "our") provides Employee Scheduler for Windows (the "App"). This Privacy Policy explains how the App processes information.

## Summary

Employee Scheduler is an offline desktop application. The App does not require an account and does not include advertising, analytics, tracking, telemetry, or cloud synchronization. The App itself does not transmit employee names, schedules, notes, or other App content to AaX Software or to third parties.

Information entered into the App is processed and stored locally on the Windows device unless the user chooses to export, print, back up, copy, or otherwise share it.

## Information Processed by the App

The App may process information that the user chooses to enter, including:

- employee names, display order, assigned colors, and active or archived status;

- work-shift dates, times, recurrence rules, exceptions, and shift notes;

- calendar notes, closed-day information, and custom labels;

- custom themes and application preferences; and

- files the user chooses to import, restore, export, print, or back up.

Some of this information may identify or relate to employees or other individuals. AaX Software does not receive this information through the App.

The App does not request access to precise location, contacts, camera, microphone, photos, advertising identifiers, financial accounts, health information, or biometric information.

## How Information Is Used

The App uses locally entered information only to provide its scheduling functions, including displaying calendars, managing shifts, creating recurring schedules, printing, producing PDF or PNG files, and creating or restoring backups and JSON exports.

## Local Storage

The App stores its primary data in a local SQLite database within the current Windows user's local application-data area. It also stores preferences in the current user's Windows settings or registry area.

Depending on the features used, additional copies may exist in:

- the App's local backup folder;

- backup or JSON files saved to a location selected by the user;

- PDF or PNG exports saved to a location selected by the user; and

- printer queues, spool files, or systems controlled by a printer selected by the user.

The App does not apply application-level encryption to its SQLite database, backups, JSON exports, PDF files, or PNG files. These files may be protected by Windows account permissions, device encryption, or other security controls configured by the user or the user's organization. Users should secure their Windows account, device, backups, and exported files appropriately.

## Disclosure and Sharing

The App does not automatically sell, rent, transmit, disclose, or share App content with AaX Software, advertisers, analytics providers, or other third parties.

Information leaves the App only when the user takes an action such as exporting a file, creating a backup, printing, copying a file, or placing a file in a folder or service that synchronizes or shares data. Any third-party printer, storage provider, synchronization service, or other destination selected by the user operates under its own terms and privacy practices.

Employee Scheduler uses Qt and SQLite software components that run locally. The App does not include third-party advertising, analytics, or telemetry SDKs.

## Microsoft and Windows Services

If the App is downloaded through Microsoft Store, Microsoft may independently process information related to Store downloads, licensing, purchases, or Store operation. Windows may also process operating-system diagnostic information according to the user's Windows settings. Such processing is controlled by Microsoft and is governed by Microsoft's terms and privacy statement. The App does not send schedule content to Microsoft.

## Data Retention and Deletion

Local information remains on the device until it is changed or deleted by the user. Archiving an employee preserves that employee's historical schedule information.

To remove App data, close the App and delete its local application-data folder, along with any backups, JSON files, PDF files, PNG files, or other copies saved elsewhere. Application preferences may also be removed from the current user's Windows settings or registry. Uninstalling the App may not remove user-created data, backups, exports, or preferences.

Because AaX Software does not receive App content, AaX Software generally cannot access, correct, export, or delete that content on the user's behalf.

## Data About Other People

Users and organizations are responsible for ensuring that they have an appropriate lawful basis and authority to enter, use, print, export, or share information about employees or other individuals. Users should limit access to the App and its files to authorized persons.

## Children's Privacy

The App is intended for workplace scheduling and is not directed to children under 13. The App does not knowingly collect or transmit children's personal information to AaX Software.

## Changes to This Policy

We may update this Privacy Policy when the App's features or data practices change or when needed for legal or operational reasons. The updated policy will show a revised "Last updated" date. If a future version adds online accounts, cloud synchronization, telemetry, advertising, or other data transmission, this policy will be updated before or when those features are released.

## Contact

Questions about this Privacy Policy may be directed to:

**AaX Software**  

Website: https://www.aaxsoftware.cloud/

Privacy email: stickerbugnm@gmail.com